ISSN 0034-8910 printed version
ISSN 1518-8787 versión online

INSTRUCTIONS TO AUTHORS

 

Categories of articles

Original Articles

Original articles include observational studies, experimental or quasi-experimental studies, program evaluation, cost-effectiveness analyses, decision making analyses and evaluation studies of diagnostic screening tests. All articles should have clear objectives and hypotheses, study design and methods, results, discussion and conclusions.

They also include theoretical essays (critical reviews and presentation of major theoretical knowledge) and articles for presentation and discussion of methodological issues and approaches to public health research. In this case, their contents should be divided into topics for guiding readers through essential elements of the subject of interest.

Before submitting a manuscript, authors should use the applicable checklist:

  • CONSORT checklist and flow chart for controlled randomized trials
  • QUOROM checklist and flow chart for systematic reviews
  • MOOSE checklist and flow chart for meta-analyses
  • STARD checklist and flow chart for diagnostic accuracy studies
  • STROBE for observational studies

Additional information:

  • Articles should have a maximum of 3,500 words, excluding abstracts, tables, figures and references.
  • Tables and figures, limited to a maximum of 5, should include only essential information. Figures should not display the same information as in Tables.
  • References, limited to a maximum of 25, should include only those strictly applicable and relevant to the subject of interest. An excess number of references in one citation should be avoided. Citation to unpublished documents or not indexed in the scientific literature (theses, reports and others) should be avoided. When they cannot be replaced, they cannot be included in the references list and should be specified in page footnotes.

Abstracts should have a structured presentation, limited to a maximum of 300 words, including Objective, Methods, Results and Conclusions. The same does not apply to theoretical essays and articles about methods and approaches applied to research studies whose narrative abstracts should be limited to 150 words.

Original research articles should have the following conventional structure: Introduction, Methods, Results and Discussion. But other formats may be accepted. Introduction should be brief, define the subject studied, summarize its relevance and highlight the gaps in the knowledge that will be addressed in the article. Methods should include a comprehensive and thorough but concise description of study population, sources of information, sampling and selection criteria, and analytical procedures, among others. Results should include only the results found without any interpretations or comparisons. The text content should add to, but not repeat, what is presented in tables and figures. Discussion should include authors' appreciation on the study limitations, confrontation of the results to other studies, authors' interpretation of outcomes and their main implications, and eventual suggestion of new lines of research. Qualitative research studies can combine Results and Discussion, or even have them named differently but following the accepted structuring of scientific articles.

Brief communications - They include brief reports of findings relevant to public health, but do not contain comprehensive analysis and robust discussion.

Additional information:

  • They should have a maximum of 1,500 words (excluding abstracts, tables, figures and references), one table or figure and no more than 5 references.
  • Its format follows the same guidelines of original articles, except for the abstract, which is non-structured and should have a maximum of 100 words.

REVIEW ARTICLES

Systematic review and meta-analysis - By summarizing results of original, quantitative or qualitative studies, these articles intend to answer to a specific question relevant to public health. They detail the search of original studies, selection criteria for studies included in the review and the summary of results obtained from the studies reviewed (which may be or not meta-analysis approaches).

Narrative review/critical review - A narrative or critical review has a descriptive-discursive content focusing on comprehensive presentation and discussion of scientific issues in public health. They should include a clear presentation of the scientific object of interest, logic argumentation, theoretical-methodological review of studies and a conclusion summary. They should be produced by experts in the area of interest or renowned specialists.

Additional information:

  • They should have a maximum of 4,000 words.
  • The abstract should have a narrative format with a maximum of 150 words. Or either a structured format, with no more than 300 words.
  • There is no limited number of references.

COMMENTARY

Their purpose is to instigate the consideration, stimulate discussion and "fuel" controversies about major public health issues. The text content should be divided into topics or subtopics and Introduction should present the subject and its relevance. References should support the main issues addressed in the article.

Additional information:

  • They should have a maximum of 2,000 words, excluding abstracts, tables, figures and references
  • Abstract should have a narrative format, up to a maximum of 150 words.
  • References should not be over 25.

Letter to the Editor, limited to a maximum of 600 words and 5 references, are also published.

 

Authorship

The concept of authorship is related to the significant contribution of each one of the persons listed as authors to the research project development, data analysis and interpretation, manuscript writing and critical review. Each author's contribution should be explicit in a certificate for this purpose (see model form). The inclusion of authors whose contribution does not meet the above mentioned criteria is not justified. The list of authors, included below the title, should be limited to 12; if this is exceeded, authors will be listed in the footnote.

All published manuscripts become the property of Revista and may not be reproduced, either partially or wholly, in other printed journals. Abstracts or summaries of published articles may be published in other journals' websites with links to the full text, under permission of RSP editors. The publication of manuscript translation into other languages in international journals, in both printed or electronic formats, is allowed with the permission of the Revista's Scientific Editor only, with proper credit acknowledged. All submitted manuscripts should be accompanied by a Copyright Transfer Statement. A model form is available at the Revista's website.

 

Peer review process

All submitted manuscripts that follow the "Instructions for Authors" and are in accordance with the editorial guidelines are sent to peer review.

To be published, a manuscript has to be approved in all three steps:

Pre-evaluation: Scientific Editors evaluate manuscripts according to their originality, application, academic quality and relevance in public health.

Peer reviews: manuscripts selected in the pre-evaluation are sent to external consultants for peer review. Reviews are examined by the Editors who will recommend or not the manuscript's approval by the Scientific Editor.

Writing/Style: technical reading and compliance to Revista's style complete the review process.

Identities are kept confidential throughout the entire peer review process.

Rejected manuscripts that can potentially be reworked can be resubmitted as a new article and will undergo a new peer review process.

 

Manuscript preparation

All manuscripts should be prepared in accordance with the "Instructions for Authors".

They should be typed in Word, txt, rtf format, Arial font, size 12, A-4 page setup, including abstracts, acknowledgments, references and tables.

All pages should be numbered.

Indiscriminate use of acronyms should be avoided, except for the most well-known ones.

Research ethics principles should be followed. All authors should state in Methods that the study followed the Declaration of Helsinki set of principles and was approved by the Research Review Board of the institution where the study was carried out.

Language

Manuscripts either in Portuguese, Spanish or English are accepted. For manuscripts submitted in Portuguese, the option of translating them into English is offered, as well as the publication of this version online. Regardless of the language, all manuscripts should have two abstracts, one in Portuguese and the other in English. When a manuscript is submitted in Spanish, a third abstract in Spanish should be included.

Identification information

a) Title of the article - It should be thorough and concise, up to a maximum of 93 characters with spaces. A Portuguese title should be included.

b) Short title - up to a maximum of 45 characters, for headers and footers in print pages.  

c) Name and last name of each author as they are indexed in the literature.

d) All authors' institutional affiliations and their addresses (one institutional affiliation per author).

e) Name and address of the corresponding author.

f) If it is a supported project, name the type of support, funding agency and process number.

g) If it is based on a thesis, name the author, title, year and institution of submission.

h) If it was presented at a scientific meeting, name the event, place and date.

Descriptors - They should include 3 to 10 terms obtained from "Descritores em Ciências da Saúde" (DeCS) for abstracts in Portuguese, and from Medical Subject Headings (MeSH) for abstracts in English. When there are no descriptors available for the manuscript's subject, known terms or expression may be used.

Acknowledgments - Those who collaborated intellectually may be named unless they meet authorship requirements. Authors should obtain explicit authorization to include the name of the individuals (see Responsibility for Acknowledgments document). The name of institutions providing funding or logistic support may also be included in the Acknowledgments section.

References - References should be alphabetically ordered, numbered and normalized in accordance with Vancouver style. Journal's titles should be cited in an abbreviated form in accordance with Index Medicus and italicized. In publications with six authors all authors' names are cited; when there are more than six, the first six authors are cited followed by the Latin term "et al".

Examples:

Fernandes LS, Peres MA. Associação entre atenção básica em saúde bucal e indicadores socioeconômicos municipais. Rev Saude Publica. 2005;39(6):930-6.

Forattini OP. Conceitos básicos de epidemiologia molecular. São Paulo: Edusp; 2005.

Karlsen S, Nazroo JY. Measuring and analyzing "race", racism, and racial discrimination. In: Oakes JM, Kaufman JS, editores. Methods in social epidemiology. San Francisco: Jossey-Bass; 2006. p. 86-111.

Yevich R, Logan J. An assessment of biofuel use and burning of agricultural waste in the developing world. Global Biogeochem Cycles. 2003;17(4):1095, DOI:10.1029/2002GB001952. 42p.

Zinn-Souza LC, Nagai R, Teixeira LR, Latorre MRDO, Roberts R, Cooper SP et al . Fatores associados a sintomas depressivos em estudantes do ensino médio de São Paulo, Brasil. Rev Saude Publica. 2009;  42(1):34-40.

For additional examples, please refer to "Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Medical Publication" (http://www.icmje.org).

Personal communication is not considered a bibliographic reference. When necessary, they can be cited and detailed in the footnote. Citation of non-indexed scientific literature with limited access to external readers, available only within an institution, event or other, should be avoided. When necessary, they should be cited in the footnote. Similarly, information cited in the text obtained from electronic documents, but not permanently available in websites, should not be included in the list of references, but can be cited in the footnote.

Text citation: The number corresponding to the listed reference should be superscripted, placed after the punctuation mark when applicable. Parentheses, brackets and similar marks should not be used. Citation number may include or not authors' names and year of publication. When there are two authors' names, they should be joined with an "and"; when there are more than three authors' names, the first author's name is cited followed by "et al".

Examples:

According to Lima et al9 (2006), the prevalence of mental disorders in medical students is higher than in the general population.

Failure of community health seems evident, artificial and distant from the prevailing health care system.12,15

Authors are responsible for the accuracy and completeness of their references and for correct text citation.

Tables - They should be presented separate, numbered with Arabic numerals in the order of their citation in the text, and include a short title without any horizontal or vertical marks. Explanatory notes should be placed at the table's bottom (not in the heading or title). When a table is obtained from a published article, the authors should obtain written permission for reproduction from the publishing journal. This permission should be sent along with the submitted manuscript.

Charts are identified as Tables and follow the same numbering in the text.

Figures - Illustrations (photographs, pictures, graphs, etc.) should be cited as Figures in the order of their citation in the text using Arabic numerals. They should include a number and a short title; legends should be at the bottom of figures and illustrations should be of sufficient quality for reproduction, with a minimum resolution of 300 dpi. Figures representing the same data displayed in Tables are not accepted. Grid line graphs are not accepted and their elements (bars, circles) cannot be three-dimensional (3-D). Color figures are only exceptionally published. Symbols, arrows, numbers, letters and other signs in Figure legends should be identified and explained. When a figure is obtained from a published article, the authors should obtain written permission for reproduction from the publishing journal. This permission should be sent along with the submitted manuscript.

Online submission

Manuscripts should be submitted online via Revista's website (www.rsp.fsp.usp.br). In the home page, on the left-hand menu, select the option "article submission". For manuscript submission, the corresponding author is required to sign in. After signing in, then select the option "article submission" and complete the boxes with manuscript information. You can keep track of the review process by checking the manuscript's status at "check/changes in submitted manuscripts" option. There are a total of eight different status options:

  • Missing documentation: In case of any errors or missing documents, including those attached and signed, the editorial office will contact the author. The review process will initiate only after all Revista's requirements are met.
  • Under review in pre-evaluation: From this point on, the author cannot make any changes to the submitted manuscript. At this step, the Editor may either reject the manuscript or send it for external peer review.
  • Under review by peer reviewers: The manuscript is being reviewed by external peer reviewers who will send their review reports to the Editor.
  • Under evaluation by the Editor's Board: The Editor is examining all review reports and will send the final decision to the author.
  • Manuscript with the author: The author receives a communication from Revista asking for manuscript reworking and resubmission of a new version.
  • Reworking: The Editor is evaluating the new version and may ask for further clarifications from the author.
  • Approved
  • Not approved

In addition to keep tracking of the review process in the page "check/changes in submitted articles," the author can have access to the following features:

"View": You can have access to the submitted manuscript but cannot make changes.

"Change": You may add missing information or make the changes requested by the Revista's editorial office. This option is active only when the manuscript's status is "Missing documentation".

"Reviews/comments": You can have access the Revista's final decision about the manuscript.

"Reworking": You can send the corrected manuscript with a note explaining each correction required in the previous option.

Checklist of manuscript submission requirements:

1. Author's names and institutional affiliations, including e-mails and telephone numbers.

2. Manuscript's title in Portuguese and English, up to a maximum of 93 characters with spaces.

3. Short title with 45 characters, for headers/footers in all print pages.

4. Text in Arial font, size 12, Word or similar format (doc, txt, rtf).

5. Name of the funding agency and process numbers.

6. For articles based on thesis/dissertation, name the institution and year of submission.

7. Structured abstracts for original research studies in Portuguese and English and, when applicable, in Spanish as well.

8. Narrative abstracts for original manuscripts other than research studies in Portuguese and English and, when applicable, in Spanish as well.

9. "Authorship responsibility" certificate form signed by each author.

10. Certificate form signed by the first author regarding the consent of individuals named in the Acknowledgments section.

11. A certificate of research approval by the Research Ethics Committee of the institution when applicable. Tables numbered in a sequential order with title and notes, and with a maximum of 12 columns.

12. Figure in PDF, tif, jpeg or bmp format with a minimum resolution of 300 dpi. Graphs should be in grey palette, with no grid line and no 3-D.

13. Tables and figures should not exceed five altogether.

14. Editors' permission for reproduction of published figures and tables.

15. References normalized in accordance with Vancouver style, alphabetically ordered by the first authors and numbered. Make sure they are all cited in the text.

 

Supplements

Major public health issues can be subjects of supplements. Revista publishes up to a maximum of two supplements per issue a year, under request.

Supplements are coordinated by at least three editors: one is necessarily a Revista's editor appointed by the Scientific Editor and the other two are invited-editors who can be designated by the part proposing the supplement.

All articles submitted for publication in the Supplement will be reviewed by external peer reviewers designated by the Supplement's editors. The final decision on the publication of each article will be made by the Revista's Editor appointed to the Supplement.

The Supplement may include original articles (including theory assays, review, and brief communications) and commentaries.

Authors should submit their manuscripts in accordance with the "Instructions for Authors" available at Revista's website.

To be indexed, both the authors of the Supplement's articles and the Supplement's editors should clarify any potential conflicts of interest for its publication. Each article as well as the Revista's back cover should include any information on conflicts of interest involving authors, editors and funding agencies.

 

Conflicts of interest

Readers' confidence in the peer review process and the credibility of published articles are in part build up on how conflicts of interest are managed during manuscript writing, peer review and decision making by editors.

Conflicts of interest can arise when authors, reviewers and editors have interests that, evident or not, may affect manuscript composing or evaluation. Conflicts of interest can be personal, commercial, political, academic or financial.

When submitting a manuscript for publication, authors are responsible for recognizing and disclosing financial conflicts or any other conflict that might bias their work. They should acknowledge all financial support and other personal or financial connections to their work. Reviewers should disclose to the editors any conflicts of interest that could bias their opinions on the manuscript and, when appropriate, they should disqualify themselves from reviewing specific manuscripts.

If authors are not sure whether there is or not a potential conflict of interest, please contact the Revista's editorial office for help.

 

Documents

All authors should read, sign and annex the following documents: Certificate of Responsibility and Copyright Transfer Agreement form (to be sent upon approval only). Certificate of Responsibility for Acknowledgments should be signed by the first (corresponding) author only.

Documents that should be annexed to the manuscript at the time of submission:

1. Certificate of Responsibility form
2. Acknowledgments form

Document that should be sent to Revista's editorial office upon manuscript's approval for publication:

3. Copyright Transfer Agreement form

1. Certificate of Responsibility

Based on the International Committee of Medical Journal Editors authorship criteria, authors should fulfill the following: (1) significantly contributed to the study design and planning or data analyses and interpretation; (2) significantly contributed to the manuscript draft or critical review of its contents; and (3) be involved in the approval of the manuscript's final version.

When an article is developed by a large or multi-center group, researchers should identify the individuals who take direct responsibility for the manuscript. These individuals should fulfill all authorship criteria defined above and they will be asked by the editors to sign the required certificates upon manuscript submission. The corresponding author should clearly indicate the preferred citation format for the group's name and identify the group members. They will be often listed in the footnote in the article's cover page.

Financing, data collection and overall supervision of the research project are not authorship criteria.

All individuals listed as authors should sign a Certificate of Responsibility.

MODEL

I, (full name), certify that I was involved in the authorship of the manuscript entitled (title) in the following terms:

"I certify that I was involved with the research article to an extent to make public my responsibility for its contents."

"I certify that the manuscript is an original research article and that neither the manuscript, in part or in whole, nor any other article with a substantially similar content, of my authorship has been published or submitted for publication in any other journal, either in print or electronically."

"I certify that, under request, I'll either provide or work together to gather and deliver data based on what the manuscript was developed for the editors' review."

 

Contribution: _______________________________________________________________

 

_________________________ ___________________
Place, date Signature

 

2. Certificate of Responsibility for Acknowledgments

Authors should obtain written authorization from all individuals cited in the Acknowledgments, as readers may assume their endorsement of data and conclusions. The corresponding author should sign a certificate (see model below).

MODEL

I, (full name), corresponding author for the manuscript entitled (title):

I certify that all individuals who have substantially contributed to this manuscript, but who did not fulfill authorship criteria, are named along with their specific contributions in the manuscript's Acknowledgments.

I certify that all individuals cited in the Acknowledgments have given their written permission for that.

I certify that, if an Acknowledgments section was not included, no one have made any substantial contributions to this manuscript.

 

_________________________

___________________

Place, Date

Signature

 

3. Copyright Transfer Agreement

Please send a signed agreement by all authors upon manuscript approval.

Revista de Saúde Pública SP does not authorize any reproduction of published articles, except in special cases. Abstract may be republished in other print publication provided that due credit is explicitly acknowledged and a reference of the original article included. All such requests, as well as requests for the inclusion of links in sites for RSP articles published in SciELO, should be sent to Revista de Saúde Pública's Scientific Editor.

MODEL

"I certify that, upon the article's approval by Revista de Saúde Pública, I agree that all related copyrights will become exclusive property of Faculdade de Saúde Pública, and they may not be reproduced, in part or in whole, in any other part or media, print or electronic, without their prior authorization and, in that case, I will make sure to include the proper acknowledgment to Faculdade de Saúde Pública and due credit."

 

Authors:

______________________________________________________________

Title:

______________________________________________________________

 

_________________________
___________________
Place, date
Signature

 

_________________________
___________________
Place, date
Signature

 

Publication Charge

Effective from January 2012 there will be a charge per article published in the RSP. All authors of manuscripts accepted for publication will be charged, except in duly justified cases. Manuscripts submitted prior to January 2012 are exempt from this charge. These publication charges will be used to supplement public funding from the Universidade de São Paulo School of Public Health and research support foundations in the state of São Paulo and Brazil. This additional support is essential to ensure the quality, impact and efficiency of our journal, and support several improvements introduced in recent years in the RSP, particularly its new electronic manuscript submission and review systems, article review by public health specialists and translation of all manuscripts not originally submitted in English. The translation into English of all articles published in the RSP allows access to papers originally submitted in Portuguese, the bulk of contributions to our journal. There will be charged R$ 1,500.00 (USD 850.00) for original articles, comments and reviews and R$ 1,000.00 (USD 570.00) for short communications. Instructions will follow acceptance of the manuscript including how to proceed with payment and, when applicable, request a waiver of publication charges. The RSP will provide authors the required proof of payment for requesting reimbursement from their home institutions, graduate programs or support research agencies.

Upon submission of a manuscript, the corresponding author must fill out a registration form, and read and agree to the terms of originality, relevance and quality, as well as to the publication charge. An acknowledgement statement form must be signed before the manuscript is recorded in our system for evaluation.

Once the manuscript has been reviewed by external reviewers and accepted for publication by the Editors, the corresponding author will receive instructions for the payment of publication charges. It should be paid to: Centro de Apoio à Faculdade de Saúde Pública da USP, Banco Santander, Branch 0201, Account 13004082-9. A copy of the payment slip must be sent by email to revsp@usp.br or fax (+55-11-3068-0539) indicating the accepted manuscript number and, when appropriate, a request of a proof of payment to CEAP.

 

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